Colleagues should follow UCL's Information Management Policy (PDF).

In particular, staff should consider whether discussion of a topic could put students at risk.Īn Information Risk Assessment and Data Protection Impact Assessment (DPIA) has been agreed with the Information Security Group, to ensure that all known risks have been investigated and are deemed to be manageable. We advise all staff to use care and discretion when sharing sensitive content or research data with participants or when discussing potentially politically sensitive matters with call participants. UCL has no verifiable knowledge of, or influence over, Zoom's worldwide infrastructure agreements with national authorities. Z oom needs to be treated as an open platform with no guarantee of privacy for call participants. Note that if you enable the setting join before host then you will not be able to enable the waiting room as these features are mutually exclusive.Īre there any privacy concerns with regards to using Zoom? At UCL all internal attendees who are logged in to their UCL Zoom account will be able to join the meeting without being put in the waiting room all externals will be placed in the waiting room until the host admits them. This provides security if a person has obtained the meeting ID but should not be attending. This feature means that attendees will not be able to join your meeting automatically, but will have to wait for you to manually admit them. This means attendees are required to enter the password in addition to the meeting ID to join.

In addition to using the meeting ID, you can also set a password for your meetings this option is on by default at UCL. It is therefore strongly recommended that you do not use your personal meeting ID for scheduled meetings.īy default, an automatically generated ID is used at UCL.

Your personal meeting ID never changes, meaning that if you use it to schedule a meeting, any attendee from that meeting has your credentials and the ability to join any future meetings you set up. For each meeting that you schedule, you can either allow Zoom to use your personal meeting ID, or generate a new meeting ID for each meeting (please note for recurring meetings, the meeting ID will always be the same, even if you select to generate a new meeting ID).

What is personal meeting id in zoom